Multifunctional Devices (MFDs) and Managed Print Services - CF

The Digital Information & Technology Services (DITS) Team are looking to procure a managed print provider. The Corporation's current Managed Print service contract ends in 2025. This contract covers City of London Corporation, City of London Police, Barbican, Libraries (including public printing), Schools and Print room with a print fleet of 513 devices deployed at around 34 post codes. The print volumes in many areas in the Corporation have reduced post pandemic while some have returned to pre-pandemic levels. The Project's objective is to procure a new Multifunctional Devices (MFDs) and Managed Print Services contract to replace the current contract. The initial duration of the contract is 5 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the term of the contract for up to 2 years in line with the published Terms and Conditions. Therefore, the total potential duration of the contract, including extensions, is 7 years. The City reserves the right to vary the term of the contract further in line with the published Terms and Conditions. Please note that the contract value is up to £475,517 per annum in line with the published Tender Documents and the published Terms & Conditions, for Lot 1 and £24,484 p/annum for Lot 2 (Print Room Services). The estimated contract value given is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore £3,500,000. This is a multi lot procurement. Lot 1 being for the core Multifunctional Devices (MFDs) and Managed Print Service contract and Lot 2 being for the Print Room Services situated at the Guildhall, London EC2P 2EJ. ALL bidders MUST complete and submit a response to the overarching qualification envelope (itt_22 - Multifunctional Devices (MFDs) and Managed Print Services - Qualification Envelope) when submitting a tender, irrespective of which lot(s) are being bid for. In addition each bidder must complete and submit a response to the ITT corresponding with the lot(s) they are bidding for, as follows: itt_23 - Multifunctional Devices (MFDs) and Managed Print Services - Lot 1 itt_24 - Multifunctional Devices (MFDs) and Managed Print Services Lot 2 - (Print Room Services) For example, where a bidder is bidding for both lots, they should complete and submit: itt_22 itt_23 itt_24 Bidders are only required to complete and submit a response to the qualification envelope (itt_22) once, as this will be applicable to all lots being bid for. Any bids received that do not include a completed qualification envelope and ITT for the respective lot(s) being bid for will be disqualified. Additional information: Please note that this procurement process is being undertaken using the electronic tendering system 'Jaggaer' (url: https://cityoflondon.ukp.app.jaggaer.com). Participants should register as a supplier on the portal using the aforementioned URL/link (if not already), then search for the opportunity titled using the Reference number stated below. The estimated total value of the contract is stated in the Summary Information section of this notice and is exclusive of VAT and for the initial duration, including all the potential optional requirements as described within the tender documents. The procurement is being run as a one stage process under the open procedure and therefore, if your organisation would like to participate in this tender exercise, it can by completing and returning the Qualification Envelope and the Invitation To Tender documents which can be found on the City's e-procurement portal at: www.capitalesourcing.com with the Reference number: prj_28 or itt_22 (Qualification Envelope), itt_23 (Multifunctional Devices (MFDs) and Managed Print Services - Lot 1) and itt_24 (Multifunctional Devices (MFDs) and Managed Print Services - Lot 2 (Print Room Services). Organisations must submit their completed Qualification Envelope and Invitation to Tender documents, via the system by the return deadline in order to participate and registration is free. Qualification Envelopes and Invitation to Tender (ITT) documents cannot be uploaded after the return deadline. The contracting authority will not be held accountable for any errors made by an organisation in submitting their applicable Qualification Envelopes and Invitation to Tender (ITT) documents. The contracting authority reserves the right at any time to vary the timescales in this notice, cease the procurement process and not award the agreement or to award only part of the opportunity described in this notice. If the contracting authority takes up any of these rights then it will not be responsible for, or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their tender submissions and all stages throughout the procurement. Under no circums